Conference Associate

What We’re Looking For

We are looking for a highly motivated, personable, and organized Conference Associate to support our Conference Team across our national event programming. This person will support our Managers, Directors, and Senior Directors of Conferences to plan and execute on our live conferences and offsite events.

Our ideal candidate has experience in the hospitality or event management industry, has intense innate curiosity, a passion for learning, and desire to produce the best live events in the industry. The right candidate will enjoy managing multiple projects and stakeholders at a time, be highly organized, providing clear communication with both internal and external teams, and will have excellent research skills. We are known for our live events, so this is an incredible opportunity for someone who is curious about events, conferences, startups, and team operations.

This position is a unique opportunity to work with C-Suite level executives from thousands of member firms and companies in order to build and grow a truly game-changing community.

About The Suite

We build high-quality and highly-curated professional communities. We run three such communities today:

  • The L Suite, (which includes our flagship network TechGC), for General Counsels & CLOs of high-growth private companies, public companies, and investment funds.

  • The F Suite, for CFOs of high-growth private companies and venture funds.

  • The E Suite, for CEOs of high-growth private companies.

Each of our communities is unique, but they are all powered by our custom-built platform which our members like to call “the Braintrust.”

We currently have 4,800+ paid members across our communities, representing C-Suite executives from many of today’s leading tech companies (e.g., Airbnb, Slack, Coinbase, Uber, Notion, Bolt, Figma, Airtable, Dropbox, etc.) and venture funds (e.g., a16z, Softbank, Tiger, Accel, Thrive, Battery Ventures, FirstMark, etc.).

On the other side of our communities, we have built deep partnerships with the top law firms (e.g., Latham, Cooley, WSGR, Fenwick, Goodwin, S&C, Davis Polk, etc.), legal/fintech vendors (e.g., Ironclad, LinkSquares, DataGrail, Lawtrades, Morgan Stanley at Work, NPM, SpendFlo, etc.), and professional service providers (e.g., Aon, Deloitte, EY, Franklin Square Group, Marsh, Newfront, etc.) that support these executives. These partners engage with our members as thought leaders and valued advisors/resources, and we foster a unique environment where the two sides of our ecosystem can connect through targeted education, networking, and support.

Our mission is to help today’s leaders make better and faster decisions that propel their companies forward. One of the core ways we are able to do that is by connecting our members to the right advisors/tools at the right time.

We are a well-funded and rapidly scaling startup with a high-impact team of 55+ full-time employees.

Responsibilities

  • Work with the Conference Team to deliver a professional high-end experience from start to finish for our members and sponsors through planning and onsite execution.

  • Supporting and organizing the Conference Team in working against multiple deadlines and managing multiple projects simultaneously.

  • Own set projects and meet strict deadlines.

  • Personalize print assets for each event.

  • Locate, book, and work with vendors for our events.

  • Prepare and execute on member communications leading up to the event, including emails and surveys.

  • Prepare and execute on sponsor communications leading up to the event, including emails and surveys.

  • Become proficient in Airtable - build event bases from scratch, set up schedules, create automations for customized workflows, and set up appropriate views.

  • Staff live events as the second-in-command logistics lead. (Travel Required)

  • Assist Conference Team in venue sourcing for future events, including research, budget comparison, and communications.

  • Supporting the Conference Team in reporting team KPIs, weekly updates, and event feedback.

  • Reports to a Senior Director of Conferences.

Qualifications

  • You have an insatiable curiosity to learn about new topics and issues.

  • You're an excellent communicator.

  • You have strong research and analytical skills.

  • You have incredible attention to detail.

  • You're comfortable learning new technologies and have a passion for events and bringing people together.

  • You have strong administrative and organizational skills, and can easily multi-task, follow up and manage competing priorities all under tight deadlines.

  • You're a self-starter, but when something is over your head you aren't afraid to ask for help.

  • Ideally, you have a background in hospitality or event management.

Experience

  • B.A. or B.S. from an accredited college or university, or comparable work experience.

  • Demonstrable interest in conferences/events, startups, and/or community building.

  • Proficiency in Airtable and/or project management skills are a plus - not required.

  • Background or experience in hospitality/ logistics a plus - not required.

Benefits

  • Competitive salary of $75,000 - $80,000 with bonus opportunity

  • Competitive equity (0.01% to 0.02%)

  • Fully-distributed team with a “work from anywhere” environment and flexible work schedule

  • Company gatherings

  • Flexible vacation policy + company shut down two weeks per year

  • Quality medical, dental, and vision insurance

  • Life insurance and disability benefits

  • Fitness reimbursement (Peloton)

  • 401(k) plan

  • Apple laptop equipment

apply here