Skip to content

Event Associate

What We’re Looking For

We are seeking a dynamic and organized Event Associate to join our team and contribute to the successful planning and execution of our event program. The ideal candidate should possess a passion for event management, excellent communication skills, and a keen eye for detail. As an Event Associate, you will play a crucial role in supporting the planning, coordination, and implementation of our dinner events and virtual sessions, ensuring they run smoothly and leave a lasting impression on our members.

Our ideal candidate has experience in the legal, tech and/or startup industries, has intense innate curiosity, a passion for planning, and desire to produce the best experiences in the industry. The right candidate will enjoy coordinating multiple events at a time and optimizing processes. We are known for our event experiences, so this is an incredible opportunity for someone who loves events, educational content, startups and tech.

About The Suite

Our mission at The Suite is to help executives excel in their roles by connecting them with their closest peers who are tackling similar challenges, enabling them to make better decisions faster, achieving success for their companies and in their careers.

We do this by building exclusive, highly curated professional communities designed for C-Suite executives at high growth companies and funds, and their direct reports. We have two active communities today - The L Suite for legal executives (which includes our flagship, TechGC, for CLOs/GCs) and The F Suite for CFOs/senior finance executives. Additional communities are currently in development with expected launches throughout this year.

We currently have more than 4,800 paid members across our communities, representing C-Suite executives from many of today’s leading tech companies (Airbnb, Airtable, Bolt, Coinbase, Dropbox, Figma, Meta, Notion, Slack, Uber, etc.) and venture funds (Accel, Battery, Bessemer, FirstMark, Foundry, Sequoia, etc.). We also have deep partnerships with top law and professional services firms and technology vendors that service these executives.

Each of our communities is unique, but they are all powered by “the Braintrust” - our custom-built member platform which forms the foundation for our mission. The Braintrust is the first place members turn when faced with a work-related issue, and the place where they have their most important conversations. Members also come together at world-class in-person conferences, events, dinners and virtual event forums that are included with membership.

We are a highly-profitable and rapidly-scaling startup with a fully remote team of 50+.

Responsibilities

  • Attendee Curation: Using your knowledge of the tech ecosystem and internal resources, curate our invite and attendee lists to connect members with their closest peers.

  • Event Coordination: Assist in the planning and execution of our private dinners and virtual events from start to finish. Collaborate with the Director of Events, Director of Content and venue team to ensure all aspects of the event are well-organized and executed flawlessly.

  • Event Marketing: Own the creation and maintenance for assigned event landing pages for private dinners and virtual events.

  • Attendee Management: Oversee the entire invite process, from drafting attendee lists, invite language and follow up communication with members. Provide prompt and helpful responses to attendee questions and concerns before, during, and after events.

  • Sponsor Communication: Provide prompt responses and updates to sponsors related to their events and coordinate with the Partner Success team when needed.

  • On-Site Support: Provide on-site support during events (or manage through on site staff), assisting with event setup, registration, managing event flow, and addressing any issues or emergencies that may arise.

  • Administrative Tasks: Assist in administrative duties related to event planning, such as data entry, document preparation, and maintaining event records and databases both pre and post event.

Qualifications and Experience

  • B.A. or B.S. from an accredited college or university

  • Demonstrated interest in startups and community building

  • 2+ years experience leading events

  • Experience managing events in Zoom preferred

  • You're an excellent communicator and a strong, confident writer.

  • You have incredible attention to detail. You notice when the correct brand color isn’t used and when tables are not set up as described on the floor plan.

  • You’re a quick thinker and incredibly resourceful. Handling unexpected challenges and finding practical solutions during events is your specialty.

  • You’re highly customer-service oriented and love building and maintaining relationships.

  • You're extremely comfortable learning new technologies and have a passion for startups and building communities.

  • You enjoy learning new planning and data management tools.

  • You have strong administrative and organizational skills, and can easily multi-task, follow up and manage competing priorities all under tight deadlines.

  • You're a self-starter, but when something is over your head you aren't afraid to ask for help.

Benefits

  • Competitive salary of $70,000 - $90,000 and bonus opportunity

  • Fully-distributed team with a “work from anywhere” environment and flexible work schedule

  • Company gatherings

  • Flexible vacation policy + company shut down two weeks per year

  • Quality medical, dental, and vision insurance

  • Life insurance and disability benefits

  • Fitness reimbursement (Peloton)

  • 401(k) plan

  • Apple laptop equipment